All About Writing an Email in German | Types, Tips & Samples

What Are the Different Types of German Emails?

Hallo, Are you trying to write an email in German but don’t know how to begin? If yes, you are at the right place!

Before you start with your German email writing, you must know the different types and their true purpose so as not to end up making any mistakes. So, there are mainly 5 types of email writing in German:

1. Business Emails: The Geschaftiche is used for business-related communication.
2. Confirmation Emails: Bestätigungs is to confirm/acknowledge any information or payment.
3. Inquiry Emails: The Anfrage is to get more details or clarify doubts on something.
4. Job Application Emails: Bewerbungs has a particular email format for jobs and internships.
5. Personal Emails: As the name suggests, Personliche is to communicate at an informal level.

These are the five different types you need to know about email writing in German. Now, let’s take a quick look at the structure and format.

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How to Structure a German Email? Ideal Format!

If you are wondering, "How to write an email in German?" the easiest way to answer is, the format. If you get a hold of the right structure, it is as easy as a cakewalk to draft an impressive email. So, let's check it out!

Subject Line

The Betreff must be clear and concise to grab the receiver's attention and convey the purpose of the mail.

Salutation

Anrede can be something like this:

• Dear Mr/Ms (Name) - Sehr geehrter Herr/Frau (Name)
• Dear Sir/Madam - Sehr geehrte Damen und Herren

Introduction

Einleitung must begin with who you are and why you are writing this email to give clarity to the reader.

Main Body

Hauptteil is where you share the details of your email. This must include complete information that is polite and clear.

Closing Remarks

Schlussbemerkung is where you express your gratitude to the reader in advance and emphasize the next steps to be taken.

Closing Salutation

Grußformel is the closing salutation followed by your name. It can be put up like: Best Regards/Wishes - Beste/Mit freundlichen Grüßen

Now that you know the German email format, let's check out the format for writing formal and informal emails in German.

How to Write a Formal Email in German?

If you have been stressing over how to write an email in German, that too a formal one, then here’s all you need:

Salutations for a Formal Email

If you are writing a formal email in German, then here are some salutations you can include in it:

Main Body of a German Formal Email

The main part of the German formal email depends on its purpose. In this segment, you can check out a few formal German email writing examples:

• If you're applying for a job, focus on why you're the right fit for that post.
• If it's a business mail, explain the main purpose of communication.
• If it's a follow-up, share your details and the concerned query politely.

Formal German Email Endings

The next thing to note in a formal email in German is the endings. Here are a few options to help you:

Sample for Formal Email in German

Now that you’ve checked out the formal email in German examples for each section, let’s take a quick look at a sample for a better understanding:

How to Write an Informal Email in German?

If you're working out how to write an informal email in German, then here's complete assistance for you:

Salutations for an Informal Mail

The first thing to begin with is the salutations for the email in German. So, here are a few options that you can include in it:

Main Body of a German Informal Email

The next step to learning German email writing is drafting the main content of an informal email. So, here's how you do it:

• Take things at your own pace as it's a personal mail
• Make sure to add specific details so that the purpose is clear
• You can add jokes, poetry, or anything you like to add that personal touch

Informal German Email Endings

The endings are also important in any Informal email in German. So, here are some closures that can help you end it on a good note:

Sample for an Informal Email in German

Now that you’ve known the informal German email writing examples section-wise, let’s take a quick look at a sample for better understanding:

Useful Phrases for Writing an Email in German

If you want to learn German, you can enrol in any German online coaching or offline classes. However, if your concern is up to writing an email in German, here are some phrases that can take you a long way:

These are some A1 level and B1 level German phrases that can help you draft impressive formal and informal emails. Now, to ace your task, you might need some extra expert tips, as shared in the next section!

Expert Tips for Writing Email in German

Now that you’re aware of the structure and phrases in German for email writing, it’s time you get your hands on some professional tips. So, check this out!

• Understand the purpose of the mail.
• Use the right salutation (formal/informal)
• Follow the right email structure
• Check for attachments or important details
• Keep it simple and direct to avoid confusion

These are a few simple yet crucial tips that can save you any trouble or embarrassment when you draft an email in German for formal or informal purposes. So, hope you got a complete idea of how to proceed with your German email writing task; if not, reach out to our experts for help!

Conclusion

This blog gives you complete information and guidance on writing an email in German for both formal and informal occasions. Additionally, it covers the ideal structure, some important phrases, and tips to follow while writing an email in German.